• Payroll Operations Manager

    Job Locations US-DC
    Posted Date 2 weeks ago(5/10/2018 10:41 AM)
    Job ID
    # of Openings
    Human Resources
  • Overview

    Greenpeace Overview

    Greenpeace is a global, independent campaigning organization that uses peaceful protest and creative communication to expose global environmental problems and promote solutions that are essential to a green and peaceful future. Greenpeace started as a group of thoughtful, committed citizens protesting nuclear testing back in 1971, and we have grown to an international organization with offices in more than 50 countries and 2.8 million members worldwide. Over the past 45 years, our committed activists and supporters have come together to ban commercial whaling, convince the world’s leaders to stop nuclear testing, protect Antarctica, and so much more! If you are interested in learning more about Greenpeace, please use the follow these links:


    Position Summary:

    Under the general direction from the Deputy Director, People & Culture, the Payroll Operations Manager provides administrative oversight and support for the centralized employment services and ensures adherence with all regulatory and/or employment-related requirements across payroll.  This position will work to improve and streamline payroll processes, including developing and implementing systems that ensure strong, legally compliant and accessible support for employees.


    This is an exciting opportunity to strengthen the foundation, processes, and systems that will fulfill and support all Greenpeace staff as we continue to work towards a green and peaceful future. We’re looking for a positive and thoughtful self-starter that can take initiative and adapt to evolving circumstances.


    This role will be a great fit if you are an experienced payroll and people operations professional with a strong work ethic and passion for fostering an engaged organizational culture. You have a great attention to detail, and you can think strategically about the big picture and how to make it better. You do not feel that any job is too small for you. You thrive under pressure and are a master manager of priorities and projects.



    1. Payroll Operations (50%)
    • Meets payroll operational standards by contributing information to strategic plans and reviews; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying system improvements.
    • Consistently ensures the timely and accuracy of payroll processing thru effective management of payroll team.
    • Ensure ADP is  properly functioning and in compliance with regulations.
    • Oversee payroll and payroll related system testing and garnishment rules maintenance.
    • Maintains, updates, and ensures proper configuration of organizational timekeeping system (ADP Time & Attendance)
    • Manage evaluation, development, documentation, and implementation of all applicable payroll related policies and procedures.
    • Maintain the integrity of payroll data in all internal and external systems. Routinely audit payroll information in systems and retain all payroll records in accordance with state and federal requirements and guidelines.
    • Manage payroll staff to provide leadership in recommending, developing, and implementing organizational system upgrades and system changes, drive for continuous improvement by identifying and recommending solutions to address process improvement opportunities to streamline and optimize operational effectiveness within Payroll
    • Process payroll for designated business unit(s) and serve as a backup for the Payroll team as needed.
    • Manage special payment processing i.e. pay advances, relocation allowances, bonuses, etc...

    1. Payroll Administration (30%)
    • Manages policy administration of worker's compensation.
    • Project manages annual renewal process worker’s compensation insurance.
    • Reviews and approves monthly and/or annual invoices from worker’s compensation insurance carriers.
    • Assists in managing year end payroll processes and procedures.
    • Maintain and expand knowledge and understanding of existing and proposed federal and laws/regulations affecting payroll; interpret appropriate laws and policies and advise management and employees accordingly.
    • Assists in independent review and audits to ensure that compliance issues/concerns within the organization are being appropriately evaluated, investigated and resolved.
    • Executes projects according to project plans; monitors the progress of the project and make adjustments as necessary to ensure the successful completion of the project.
    • Prepares and maintains data for  unclaimed property tracking and reporting to various states.
    • Other duties as assigned.


    1.           Special Projects/ Other (20%)
    • Manage high level or high risk administrative tasks as necessary.
    • Works with other teams to drive automation of processes where possible and audit these processes.
    • Participates on the development and implementation of computer systems and applications
    • May participate in the implementation of staff training programs.




    • Bachelor’s degree in HR, Business or related field or equivalent experience.  
    • CPP required within the first year of employment




    • 4-6 years of experience in a Payroll Specialist position.
    • 1-2 years experience administering a multistate payroll system required.
    • Significant experience with ADP WorkforceNow preferred.
    • Experience handling high-risk administrative tasks successfully.
    • Experience setting up monitoring controls, or other systems to ensure accuracy.
    • Proven ability to work independently and handle confidential information.
    • Experience in a multistate, high turnover environment. 
    • Non-profit experience a plus.


    Skills and Abilities:

    • Advanced skills in Excel and working knowledge of HRIS database and payroll software, or proven ability to quickly learn new database systems.
    • Excellent presentation, project management, and facilitation skills.
    • Managing multiple and changing priorities effectively.
    • Ability to work autonomously and collaboratively within teams.
    • Capacity to effectively establish relationships and build rapport with senior leadership.
    • Strong interpersonal skills, professionalism, and integrity.
    • Ability to effectively communicate complex and detailed policies, programs, and benefits to the staff and general public.
    • Detailed orientated, administratively strong.
    • Strong interpersonal skills including written and verbal communication skills.


    Greenpeace is a global, independent campaigning organization that uses peaceful protest and creative communication to expose global environmental problems and promote solutions that are essential to a green and peaceful future. For over fifty years, Greenpeace has fought to save the planet from the threat of global warming, destruction of ancient forests, deterioration of our oceans, and the threat of a nuclear disaster loom large. As an independent organization, Greenpeace does not accept funds from any corporations or government entities. Greenpeace is headquartered in the Netherlands, with offices all around the world in over fifty countries.

    Only applicants eligible to work and live in the United States without any legal restrictions need apply for this opportunity.

    Commitment to Diversity:

    Greenpeace welcomes and values diversity of people, cultural experiences and perspectives. Through our campaigning, we create solutions that promote environmental sustainability rooted in social justice. Our mission is to create a diverse and inclusive work environment that is a reflection of the global campaigns and missions that we champion


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